What is an Apostille?

An Apostille certifies the documents that are to be used in a foreign country and validates and authenticates the notary who notarized them. Fingerprinter provides Apostille for RCMP reports, Police Records, Police Certificates, as well as any other form of documents. At Fingerprinter, we handle the entire process from the beginning to the end. We will assist you with the entire apostille process. Below are the required steps:

Step 1: Notarization process: This requires the notary to either witness you sign a document or to compare your original document with a photocopy. The notary then issues a notarial certificate by placing a seal and signature on the document certifying it to be true. The next step is to apostille the document.

Step 2: Apostille process verifies the legal authority and registration of the notary public / commissioner of oaths that notarized or commissioned your documents.

Apostille can be done for the following:

  • Police Records
  • RCMP Police Clearance Certificates
  • RCMP Reports
  • Birth certificates
  • Adoption certificates
  • Marriage or divorce certificates
  • Property ownership documents
  • Admission papers, grade sheets and transcripts for schools, colleges and universities
  • Import and export documents
  • Business documents
  • Partnership, incorporation, fiscal matters, product standards and distribution documents
  • Customs approval certificates
  • Official government documents
  • International Trade Certificates
  • Power of Attorney

An Apostille Certificate Contains the Following Details:

Below is the information that an Apostille Certificate should provide:

  • The name of the province, state or country issuing the apostille
  • Name of the person who signed the apostille
  • The authority of the person who signed the document
  • The stamp or the seal of the issuing authority
  • The place of issue of the apostille
  • The date of issue of the apostille
  • The name of the issuing authority
  • The registration number of the issuing authority
  • The stamp of the issuing authority
  • The signature of the representative of the authority

What is the Difference between Apostille and Authentication & Legalization?

Documents which are notarized in Canada for the purpose of being used abroad are not required to undergo the process of “authentication” and “legalization” to confirm their validation in a foreign jurisdiction. This is because Canada is now a member country of the Hagu Convention and as a result Canada now issues “apostille certificates” as a member of the The Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents (1961) (the “Hague Convention”).

The Hague Convention came into effect in Canada on January 11, 2024. As Canada has now taken part in the Hague Convention and is now a member of the Hague Convention, the notaries in Canada are now capable of providing “apostille certificates”, which is limited to notaries from participating countries. Nevertheless, depending on the country and the document in question, Fingerprinter, being a top-rated and award-winning Identification Services and Digital Fingerprinting office is able to provide you with apostille certificates. Our fingerprinting technicians, who ae also licensed in the legal field, will apostille your notarized documents for an extra fee.

Benefits of Apostille

Remarkable benefit of “Apostille” is that it eliminates the burden placed on foreign courts and authorities, by proving valid documents that originated outside their countries. The Government Agency that is seized with the responsibility of Apostille in Canada is called DFAIT (Department of Foreign Affairs and International Trade), which is located in Ottawa. In the various provinces of Canada, Apostille is carried out by provincial authentication authorities. In Ontario, Apostille is done by the Government of Ontario’s Management Board Secretariat popularly known as Official Documents Services. In Alberta, Apostille is done by the Official Documents and Appointments section of Province of Alberta’s Department of Justice. To Apostille a document in accordance with Hague Convention rules, it is not necessary for you to first contact the embassy or consulate of that particular country (i.e., the country where the document is to be used).

Apostille of a document in a nutshell provides a confirmation of the registration of a notary public, the notary’s seal and the notary’s signature. At the time of the request, DFAIT and/or the provincial authentication authority will verify its records as to confirm the notary’s registration details. It also compares the notary seal and signature on the document being submitted to its internally existing records, both of which must match.

Once the notary’s authority, signature and seal are confirmed, the document will receive a stamp (DFAIT) and/or an additional seal along with a statement from the provincial authentication authority to the effect that the notary is a registered notary. Once a document has been Apostilled, nothing may be added to or removed from the document.

Apostille eliminates the need for “Legalization”. Legalization is the process that follows after Authentication. When a document is authenticated, the “legalization” process will begin. As the document is handed over to the consulate of the relevant foreign country for certification, the document then acquires legal authority in that country. It is important to note that, the “Legalization” process is still required in Canada where the document is going to a country that has not ratified the Hague Apostille Convention notwithstanding that Canada has signed the Hague Apostille Convention and is now a member country of the Hague Convention. The benefits of the Hague Apostille Convention inures only to the benefit of member countries of the Hague Apostille Convention.

We are Here to Help

Set up an appointment and get to know more about our Authentication and Legalization services, by simply calling us at 647-352-3557 or filling out the inquiry form from our website’s home page or email us at with your address and contact information, including email address. We will get back to you with further details of what to send to us.


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94 Via Bagnato, Toronto, Ontario, M6A 2S1 CANADA (Lawrence & Dufferin)

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(The Road that leads to Shoppers Drug Mart at 770 Lawrence Ave W is called Via Bagnato)

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